Sports & Games Cell

Functionality of The Cell

1. Organizing Sports Events:

Conduct annual sports meets, inter-departmental tournaments, and college-level competitions.
Coordinate participation in university, state, and national-level events.

2. Scheduling and Planning:

Prepare and maintain a calendar of sports activities throughout the academic year.
Ensure proper time management and venue booking for different sports activities.

3. Maintenance of Facilities:

Oversee maintenance and upgradation of playgrounds, gymnasiums, and sports equipment.
Ensure safe and adequate infrastructure for both indoor and outdoor games.

4. Team Selection and Training:

5. Talent Identification and Encouragement:

6. Record Keeping and Reporting:

7. Vision & Policy Implementation:

Develop and implement policies related to sports ethics, gender equity in sports, and anti-doping awareness.

Facilities of the Cell

Role and Responsibilities

1. Roles and Responsibilities of Chairperson:

To provide vision and direction for promoting sports culture within the institution.
To approve policies, annual plans, and budgets related to sports infrastructure and activities.
To ensure alignment of sports activities with the institution’s mission and student development goals.

2. Roles and Responsibilities of Faculty Coordinator:

To prepare the annual calendar of sports activities (intra/inter-college, university-level).
To oversee the selection of student teams and ensure fair trial processes.
To organize sports events, tournaments, and selection trials in coordination with committee members.
To prepare the annual sports budget proposal.
To monitor procurement and usage of sports equipment, kits, and related logistics.
To maintain records of participation, achievements, equipment inventory, and event reports.
To submit regular updates and annual reports to the Director/Principal.
To act as a bridge between students, faculty members, coaches, and the administration.
To guide student representatives and subcommittees for smooth event conduct.
To perform any other duty assigned by the Director/Principal.

3. Roles and Responsibilities of Faculty Member:

To assist in planning and conducting intra-college and inter-college sports events.
To help manage fixtures, match schedules, result tracking, and event coordination.
To maintain discipline and ensure proper conduct of students during events and practice sessions.
To serve as faculty in-charge for specific sports.
To motivate and mentor students for further training and competitive participation.
To provide support in allocation, distribution, and supervision of sports equipment.
To encourage students from their respective departments to actively participate in sports.
To take part in periodic committee meetings to plan, evaluate, and improve the sports environment actively.
To share department-level updates and suggest improvements.

4. Roles and Responsibilities of Student Member:

To promote sports events, training sessions, and activities among peers actively.
To share event notices through social media, class groups, and notice boards.
To represent their department/year in events and act as a liaison between students and the Sports & Games Cell.
To maintain discipline during sports activities, both on and off the field.
To promote sportsmanship, teamwork, and fair play.
To assist in issuing and returning sports equipment as per schedule or practice needs.

5. Roles and Responsibilities of Administrative/Support Staff:

To assist in delivering official messages/notices related to games and sports activities to various departments or notice boards.
To maintain inventory of all sports equipment and supplies.
To issue and collect equipment before and after practice or events.
To report any damage or shortage to the Faculty Coordinator.
To ensure cleanliness and readiness of sports grounds, courts, and indoor facilities.
To assist in minor repairs of sports infrastructure and inform higher authorities about major maintenance needs.
To assist in setting up sports venues, arranging furniture, banners, water, and first aid during events.
To help and manage crowd control, movement of participants, and smooth conduct of tournaments.

Composition

MEMBERS
Mr. Jeet Sarkar, Assistant Professor, Dept of BSHU (Co-ordinator)
Dr. Soumen Maiti, Associate Professor, Deputy Registrar
Ms. Silpi Ghosh, Assistant Professor, Dept of CSE
Mr. Ranit Baram, Assistant Professor, Dept of CSE
Mr. Pravanjan Samanta, Assistant Professor, Dept of ECE
Dr. Koustuv Sarkar, Assistant Professor, Dept of EE
Ms. Subhashree Basu, Assistant Professor, Dept of IT
Mr. Jaydeb Mondal, Assistant Professor, Dept of AIML

Event Planner

Sl No	Tentative Month/Date	Name of the event/s	Remarks
1	September – October, 2024	Inter-departmental Football tournament (Boys)	Inter-departmental Football tournament match will be held in round robin league format. Top two of the table will play the final.
2	November – December, 2024	Inter-departmental Badminton tournament (Boys & Girls)	Inter-departmental Football tournament match will be held in round robin league format. Top two of the table will play the final.
3	December, 2024	Girls’ Football Match	The match will be held between two teams namely ‘Hardware’ and ‘Software’. Hardware team consists of ECE, EE and AI & ML students. Software team consists of CSE and IT students.
4	November – December, 2024	Annual Sports	Several events for boys and girls will be held. Two days will be allocated for this. 2^nd day will be the final for each event.
5	January – February, 2025	Girls’ Cricket Match	The match will be held between two teams namely ‘Hardware’ and ‘Software’. Hardware team consists of ECE, EE and AI & ML students. Software team consists of CSE and IT students.
6	February – March, 2025	Inter-departmental Table-Tennis tournament	Inter-departmental Football tournament match will be held in round robin league format. Top two of the table will play the final.
7	April – May, 2025	Distribution of Certificates	Students will be provided certificates at the last day of the academic year (2024-25)

St. Thomas' College of Engineering & TechnologyApproved by AICTE, New Delhi & Affiliated to MAKAUT, W.B