Functionality of The Cell
Functions of the cell
1. Coordination with the University:
- Liaise with the affiliating university for all examination-related communications.
- Receive question papers, answer booklets, and examination schedules from the university.
2. Conduct of Examinations:
- Organize and manage all university-conducted theory and practical examinations.
- Schedule and conduct internal assessments.
- Assign invigilators and prepare duty charts.
- Ensure adherence to university guidelines during examinations.
3. Confidential Work:
- Handle the secure receipt and printing (if required) of question papers.
- Maintain the confidentiality of examination materials and processes.
- Secure storage and dispatch of answer booklets to the university.
4. Internal Assessment Management:
- Collect, maintain, and upload internal assessment marks (theory, practical, attendance).
- Prepare and submit the required internal assessment reports to the university.
5. Student Exam Registration:
- Facilitate online or offline exam registration for students.
- Verify and approve exam applications and fee payments.
6. Seating Plans:
- Prepare seating arrangements and invigilation schedules.
- Display and communicate examination timetables.
7. Result Processing:
- Receive and disseminate exam results from the university.
- Address student queries regarding results, revaluation, and rechecking.
8. Handling Malpractices:
- Report cases of unfair means to the university.
- Assist in conducting inquiries into malpractice cases.
9.Support for Revaluation / Supplementary Exams:
- Organize supplementary/backlog exams as per university norms.
- Guide students in applying for revaluation, photocopy of answer scripts, and supplementary exams.
Facilities of the Cell
- Classrooms for conducting theory examinations
- Laboratories with computer systems with high-speed broadband connectivity for carrying out lab examinations
Role and Responsibilities
Coordinator/Officer-in-Charge (OiC)
- Oversee all examination-related activities (internal and university).
- Ensure compliance with affiliating university rules and timelines.
- Act as the primary point of contact between the college and the university’s examination branch.
- Receive and circulate official communications, schedules, and guidelines.
- Prepare the examination calendar in coordination with academic departments.
- Ensure timely registration of students for exams.
- Assign duties to exam cell staff and invigilators.
- Provide instructions and training regarding examination protocols.
- Oversee the collection, verification, and submission of internal assessment marks.
- Maintain accurate records of examinations, results, and correspondence.
- Submit necessary reports and documentation to the university.
- Support academic and examination audits.
Faculty Members
- Assist in counselling prospective students and parents regarding academic programs, career paths, and eligibility.
- Represent the institution during admission fairs, seminars, and open house events.
- Help in the verification of academic documents and eligibility during the admission process.
- Provide clear information about specific departments, subjects, and academic outcomes to interested applicants.
- Assist in organizing and delivering sessions during student orientation and induction programs.
- Help collect student academic preferences or background information for departmental planning and mentoring.
- Act as a departmental representative to coordinate with the Admission Cell for smooth onboarding of new students.
Composition
| MEMBERS |
|---|
| Dr. Arijit Ghosal, Associate Professor, Dept of IT (Co-ordinator) |
| Mr. Kingshuk Banerjea, Assistant Professor, Dept of BSHU |
| Dr. Amiya Halder, Assistant Professor, Dept of CSE |
| Ms. Ranjita Chowdhury, Assistant Professor, Dept of CSE |
| Ms. Sudipta Dutta, Assistant Professor, Dept of ECE |
| Dr. Diptarshi Bhowmick, Assistant Professor, Dept of EE |
| Ms. Aditi Bal, Assistant Professor, Dept of AIML |
Event Planner
Event Planned & Conducted
- Conduction of end-semester university examinations [semester wise]
- Student enrolment [semester wise]
- Marks collection for Continuous Assessment 1, 2 and Practical Continuous Assessment 1, 2 [semester wise]
- Conduction of internal assessment (Continuous Assessment 3) [semester wise]
- Conduction of Continuous Assessment 4 [semester wise]
- Form fill-up of students for university examinations [semester wise]